Vacancy: Secretarial Administrator – Inverness

Secretarial Administrator (Grade 4) – CLAO Inverness
Ref number 20
Full time, fixed term 12 months
Application deadline: Sunday 26 October

Looking for an exciting administrative role in the legal sector? This role offers diverse responsibilities, including facilities tasks and training support, making every day dynamic and rewarding. If you are an organised, fast typist who is competent using Microsoft 365 applications and thrives in a fast-paced environment, apply now and be part of our team!

Information about the role

Provide efficient, high quality legal administrative and casework support to solicitors and heads of office across the CLAO network. In addition, the postholder will support the delivery of client-centred and trauma informed legal services.

Main duties and responsibilities

• Audio and copy typing, drafting legal and other documents for your office and across the CLAO network
• Maintain and update case files within the case management system
• Assist solicitors by performing administrative, case related tasks
• Manage reception duties, dealing with client and contact enquiries
• Administer all incoming and outgoing mail through various communications methods
• Process case documents including downloading, photocopying and scanning
• Diary management
• Process invoices and requisition goods or services through our internal purchasing system
• Use and monitor Legal Aid Online (LAOL)
• Assist the Network and Support Coordinator with delegated tasks
• Facilitate tasks including Health and Safety, First Aid and Fire Safety
• Enable departmental training on administrative procedures, including work planning and allocation for new business support colleagues
• Other general office and administrative tasks as required.

How to apply

Full details about the role and online application are available on our recruitment portal (external link).